Email Signature Creator

Enter your details in the form to create an email signature below. Two signatures will be generated: a main signature containing the USD logo, and a reply signature without the logo.

If used correctly, this tool offers an easy way to generate a signature that is in compliance with BOR Policy 1.7.6. When saving your signature in Outlook, you may also choose to add certain professional disclosures as outlined in the policy. Please refer to BOR Policy 1.7.6 if you have questions about what information and links may be included in official communications originating from institutional units or institutional employees acting in their official capacity.

To Save your Signature

1. Fill out the form to the right with your respective contact information as prompted. You may choose to omit contact information that you do not use in an official capacity (e.g., cell phone number). You may add a building and office number in the Address line if desired.
2. Once you have completed the form, find your personalized Main Signature below and click the “copy” button. Please note that you must click the button rather than manually copying and pasting.
3. In Outlook, follow the usual steps to create and save a new signature. To find instructions for Mac and PC in either new or old Outlook systems, view this Coyote One Stop article.
4. Paste your Main Signature and save it. Repeat the steps above for your Reply Signature.